Skip to main content

PayForm Blog

Thank you letters for donation templates for your cause

Posted on
Thank you letters for donation

You have received a donation and now you need to thank your donor or donors. Sending thank you letters for donation will make people who collaborated more engaged with your cause and can make a difference between a normal donor and a recurrent one.

In this article, we will show you some templates for these types of letters and how you can use PayForm to automate the sending of them, without losing their personal touch.

Thank you letters for donation samples

Here we have some samples that you can use in your particular cases. Feel free to customize and use them as you wish.

Hello (Donor name),

We would like to thank you for the continued support of (Name of the cause). Indeed, our cause appreciates your generosity for your last donation of (Amount of donation).

Your collaboration makes a big difference in the life of the community we serve and we could not do without your generous support. Thank you again for your thoughtful gift to (Name of the cause).

Kind regards,

(Name and organization)

Actually, using templates like these will surely serve as a way to thank your donors. Here we have another sample of a donation thank you letter.

Dear (Donor name),

We would like to express our deepest gratitude for your unselfish contribution to (Name of the cause). Your donation of (Amount of donation) helps us collaborate with our community and the lives we serve. We really appreciate your compromise.

May this letter serve as a receipt document of your donation for which you did not receive anything in return.


(Name and organization)

As you can see, your donation letter can also double as a receipt, especially if you have 501(c)(3) status in the United States. This way your donors can take advantage of the tax deductions associated with their collaboration.

How and when to send this letter?

Technology has made it easier to automate the task of sending the thank you letter. Still, taking the time to write the letter will surely look tactful and appreciated.

If you use a donation form created in PayForm you can easily automate this task using our integration with Zapier. You can use this integration to create multiple variations of the letter depending on what the user filled in the payment form, and delay the delivery to working hours in order to make it look like you actually sent it yourself.

Also, you can use this integration to add the data to solutions like Google Spreadsheets or Airtable and have control of all people who donate to your cause.

Feel free to try PayForm using our 7-day free trial.

Join entrepreneurs and content creators in over 30 countries

People all over the world trust PayForm for selling services and digital content online.

Start a free 7-day trial